Zapier integration
Zapier Forms: Connect Your Ovoform Forms to Thousands of Apps
Zapier forms are the fastest way to reach an app Ovoform does not connect to directly. Use Ovoform as the trigger and let each new response start a Zap that creates a record, sends a message or updates a row in whichever tool you use.
No credit card required. Unlimited responses. Zapier is a paid-plan feature, so check the pricing page for your plan.
Event registration
New
Your Zap - Trigger New response in Ovoform
- Action Send to any of thousands of apps
What you can do with Ovoform and Zapier
Trigger
A Zap for every new response
A completed submission can start a Zap. Ovoform sends the answers to Zapier as soon as the response is saved, and Zapier takes it from there.
Test
Sample data while you build
When you set up the trigger, Zapier can pull your most recent real responses to use as sample data. If the form has none yet, Ovoform supplies a realistic example so you can map fields straight away.
Connect
Apps Ovoform has no native connection for
Project trackers, ticketing tools, calendars, email platforms and databases all work as Zap actions, so a form response can end up almost anywhere without code.
Choose
The official app or a catch hook
Sign in with the Ovoform app in Zapier, or paste a Zapier catch hook URL into Ovoform. Use whichever suits how you like to build your Zaps.
How the Zapier connection works
-
Add Ovoform as the trigger
In Zapier, create a Zap and choose Ovoform as the trigger app, then sign in to your Ovoform account.
-
Pick the workspace and form
Select the workspace and the form whose new responses should start the Zap.
-
Test with sample data
Pull a recent response, or use the example Ovoform provides, and map its fields into your action.
-
Turn the Zap on
Publish the Zap. Every new completed response now starts it.
Ways teams use Zapier with Ovoform
Send leads to a CRM without a native connection
Take contact requests to the CRM your team already uses, whichever one it is, by mapping the response fields in a Zap.
Contact form templateTurn requests into tasks
Create a task in your project tool for every report or request, with the details from the form filled in.
Incident report form templateFollow up with registrants
Add event registrants to a calendar invite or an email list the moment they sign up, with no manual step in between.
Event registration templateSkip Zapier when there is a native connection
Zapier is a good fit for apps Ovoform does not connect to directly. For Google Sheets, Slack, HubSpot, Airtable, Mailchimp, Excel and Microsoft Teams, use the native integration instead. It has one less step that can fail, no separate task quota to watch, and setup that lives inside Ovoform.
What syncs, and what to know
With the Ovoform app in Zapier, the trigger is a REST hook. Zapier subscribes to a form, and Ovoform delivers each new completed response to it. If Zapier cannot use the hook, it can poll for recent responses instead. Deliveries are unsigned, and a failed delivery is retried up to three times. Responses sent through the app's hooks are not part of Ovoform's resync tool.
The data Zapier receives includes the response ID, the form ID and title, the submission time and the answers. Each question is also flattened into its own fields for the question and the answer, so you can map a single answer to an action without parsing. Use the fields keyed by question ID rather than by position, because they stay stable when you reorder questions.
The catch-hook option is simpler, and works without signing in: paste an HTTPS Zapier catch hook URL into Ovoform and each response is sent to it as a flat set of fields. Ovoform checks the URL on connect and on every delivery. Zapier's own limits apply on top of this, including task counts and multi-step Zaps, and those depend on your Zapier plan.
Zapier keeps its own run history for every Zap, and it is the best place to check whether a response reached its destination. Ovoform can only report on delivery to Zapier. A Zap that is switched off will not run, so if responses stop appearing in your destination app, check that the Zap is on and that it is watching the form you expect.
FAQs
Frequently Asked Questions
Zapier is a paid-plan feature in Ovoform, so check the pricing page for the plan that includes it. Ovoform itself is free to start, with unlimited responses on every plan. You will also need a Zapier account, and Zapier's own plan limits apply to the Zaps you build.
A new completed response to a form. You choose the workspace and the form when you set up the trigger, and each new response starts one run.
That depends on what you build in Zapier, not on Ovoform. Zapier sets its own limits on tasks, Zap steps and premium apps for each of its plans. Check Zapier's pricing for the number of tasks you expect, since each response that runs a Zap counts toward them.
Whenever one exists. Google Sheets, Slack, HubSpot, Airtable, Mailchimp, Excel and Microsoft Teams all have native integrations, which are set up inside Ovoform and do not consume Zapier tasks. Use Zapier for apps that are not on that list.
The response ID, the form ID and title, the submission time and every answer, plus each question flattened into its own field so you can map a single answer without parsing. Use the fields keyed by question ID, since they stay stable when you reorder questions.
Related integrations
Webhooks
Send every submission to your own endpoint as signed JSON, with retries and a delivery log.
Webhook integration
Airtable
Turn form responses into structured Airtable records, with field mapping, file attachments and resync of past responses.
Airtable integration
HubSpot
Create or update HubSpot contacts from every submission, map custom properties and optionally open a deal.
HubSpot CRM integrationConnect Ovoform to Zapier today
Build your first form, connect Zapier in a couple of minutes, and start receiving responses where you work.
Prefer AI? Connect via our MCP server.